Introduction Productivity Software Metric
When choosing a time tracking tool, it’s important to comprehend the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Metric
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than sufficient focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a motive to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to begin tracking time if they have not clocked to the machine in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a photo at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but a lot of the display is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve according to if and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Consumers do not need to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Productivity Software Metric
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to pay them as soon as the job is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, a worker payment schedule manager, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a fairly solid deal if you want all the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information will not be blended into accounts. As a consequence, that you can not use it to learn about who’s working, how they are working, and what they are generating (other than the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six additional customizable innovative tracking fields. You can also put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address restrictions, which means your employees can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or entertainment work). The program also doesn’t let users clock via a telephone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and keyboard, giving companies a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and programs an employee visited or opened and how long they had been there. The Reports module may then run custom questions on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log place for workers working in the area. While the thickness of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of features for companies that want a little more oversight. Productivity Software Metric
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to enable customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you choose a different system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their online UI. Productivity Software Metric