Intro Productivity Software Microsoft
When choosing a time monitoring tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Microsoft
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also find a list of each member, their latest tasks, and how active they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re really adding hours they worked. Admins may also set up the system to remind users to begin tracking time if they haven’t clocked into the system in a while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on every grab, but a lot of this screen is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”habit” report which allows you filter information from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Users don’t have to send time through for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours that they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out so, if you’re concerned about making false payments, then it is possible to set PayPal payments to guide. Productivity Software Microsoft
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them when the job is done. The Fundamental $5-per-month program gives you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are working by allowing you document screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the application to create invoices and make PayPal payments automatically. Customers that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, and an $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a pretty solid deal if you need all the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data won’t be blended into accounts. This means you can not use it to learn about who is functioning, how they are functioning, and what they are generating (other than the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You might even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the end of each change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, which means your employees can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I guess it’s overkill to make someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or amusement work). The program also does not let users clock in via a telephone call, which is a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff does not log keys however, it does track the activity provided via the mouse and computer keyboard, providing employers a calculation of just how active the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to track and log location for employees working in the area. While the depth of monitoring surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Productivity Software Microsoft
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, irregular data entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, in case you opt for a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially once you consider that every other tool we examined makes this possible within the confines of their web-based UI. Productivity Software Microsoft