Introduction Productivity Software Purpose
When picking a time tracking tool, it’s important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Purpose
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their latest tasks, and how busy they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you probably did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a reason to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin monitoring time if they have not clocked into the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a picture at random periods of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly blurred to not capture sensitive information on each catch, but enough of this display is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and penis view reports as well as a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users do not have to send time through for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Productivity Software Purpose
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them as soon as the job is done. The Basic $5-per-month plan gives you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are operating by allowing you document screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, and a $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a pretty good deal if you need all the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text area, but that data won’t be mixed into reports. This means you can not use it to find out about who is working, how they are working, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative tracking fields. You can even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, which means your employees can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it is overkill to generate someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, construction, or amusement work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and keyboard, providing companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs an employee visited or opened and how long they were there. The Reports module may then run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the field. While the thickness of tracking data and surveillance features can not step up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for employers that want a little more oversight. Productivity Software Purpose
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, atypical information entry, or a much more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, should you opt for another system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the confines of their web-based UI. Productivity Software Purpose