Background Productivity Software Reviews
When picking a time monitoring tool, it is important to understand the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Reviews
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they have worked over the past seven days. You’ll also see a list of every member, their latest tasks, and how busy they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you probably did with pencil and paper during the analog era of time monitoring. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a motive to ensure they’re really adding hours they worked. Admins may also set the system up to remind users to begin monitoring time if they haven’t clocked to the machine in a while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring change. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Users do not have to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is no reminder for managers to double-check each timesheet before automatic payments move out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to manual. Productivity Software Reviews
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them when the work is done. The Basic $5-per-month program provides you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether your employees are operating by letting you document screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and screen tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to a empty text field, but that information won’t be mixed into accounts. This means you can not use it to find out about who is functioning, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to make six extra customizable advanced tracking fields. You can also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate somebody take a selfie before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The program also does not allow users clock in via a telephone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they had been there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log place for workers working in the field. While the depth of tracking surveillance and data features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. Productivity Software Reviews
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular data entry, or a much more advanced reporting structure, then Hubstaff won’t be right for you. In addition, should you opt for a different program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other instrument we reviewed makes this potential within the confines of their online UI. Productivity Software Reviews