Intro Productivity Software Statistics
When choosing a time tracking tool, it’s important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Statistics
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also see a list of every member, their latest jobs, and how busy they’ve been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you probably did with pen and paper during the analog era of time monitoring. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to begin tracking time should they have not clocked to the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your project, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each catch, but enough of this screen is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting software is horribly basic: You will get access to weekly, daily, project, and member view reports as well as a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Users don’t need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Productivity Software Statistics
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them when the work is done. The Basic $5-per-month program gives you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only tool which offered this level of insight into how workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments automatically. Clients that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a pretty solid deal if you want all the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into reports. This means you can’t use it to find out about who is working, how they are working, and what they are producing (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable innovative monitoring fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or amusement work). The software also doesn’t allow users clock in via a phone call, which can be an element TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it does track the activity provided through the mouse and computer keyboard, providing employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and programs an employee visited or opened and how long they were there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. Productivity Software Statistics
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to enable customization, atypical data entry, or even a more advanced reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you opt for another program, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Productivity Software Statistics