Introduction Productivity Software Suites Examples
When choosing a time monitoring tool, it’s important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Suites Examples
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than enough attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you probably did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to remind users to start monitoring time if they haven’t clocked to the system in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every grab, but a lot of this display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You’ll get access to weekly, daily, project, and penis view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve based on if and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Users do not need to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There’s no reminder for managers to double-check every timesheet before automatic payments go out thus, if you’re worried about making bogus payments, then it is possible to set PayPal payments to guide. Productivity Software Suites Examples
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to pay them when the work is done. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by allowing you document screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium clients may also use the application to create invoices and create PayPal payments automatically. Clients that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a fairly good deal if you need all the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information will not be mixed into accounts. This means that you can not use it to learn about who’s working, how they are working, and what they are generating (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You can also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the close of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, so your workers can say they are working from the office but they can actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to make someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The software also does not allow users clock via a telephone call, which can be a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you place your users and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff does not log keys but it will monitor the activity provided through the mouse and keyboard, giving employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker opened or visited and how long they were there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log location for workers working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of attributes for employers that want a little more oversight. Productivity Software Suites Examples
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to enable customization, irregular data entry, or even a much more advanced reporting structure, then Hubstaff won’t be perfect for you. In addition, should you opt for a different program, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other instrument we examined makes this possible within the boundaries of their web-based UI. Productivity Software Suites Examples