Introduction Productivity Software That Has Sophisticated Features
When choosing a time monitoring tool, it’s important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software That Has Sophisticated Features
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also find a list of each member, their latest tasks, and how active they have been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to remind users to start tracking time if they have not clocked to the machine in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program will take a picture at random periods of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter information from the above reports. In comparison to the PM options within this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Users don’t need to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Productivity Software That Has Sophisticated Features
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to cover them when the job is done. The Basic $5-per-month program provides you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user settings which may be managed on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this level of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium customers can also use the application to create invoices and make PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups who have fewer than 100 users, along with an $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (which is a pretty good deal if you need all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and monitor tracking. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to a empty text field, but that information won’t be blended into accounts. This means that you can’t use it to learn about who’s functioning, how they are functioning, and what they are producing (other than the number of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You might even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, so your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or amusement work). The software also doesn’t let users clock in via a phone call, which is an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and keyboard, giving employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the depth of tracking data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. Productivity Software That Has Sophisticated Features
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, should you opt for a different program, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other instrument we examined makes this potential within the confines of their online UI. Productivity Software That Has Sophisticated Features