Introduction Productivity Software Training
When picking a time monitoring tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Training
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you probably did with pen and paper during the analog era of time tracking. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a motive to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to begin tracking time if they have not clocked to the system in a while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app is going to take a picture at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each grab, but a lot of this display is left unsullied that you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an overview of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter data from the above reports. In comparison to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the application. Remember: Consumers don’t have to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Productivity Software Training
Cost And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to cover them when the work is done. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that provided this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that data won’t be mixed into accounts. This means you can not use it to find out about who’s functioning, how they’re functioning, and what they are generating (aside from the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable innovative tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the end of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not allow for IP address limitations, which means your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, building, or entertainment work). The program also does not let users clock via a telephone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
Once you place your customers and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the action provided via the mouse and keyboard, providing employers a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee opened or visited and how long they had been there. The Reports section can then run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you track and log location for employees working in the field. While the thickness of monitoring data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for employers that want a bit more oversight. Productivity Software Training
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you choose another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–particularly once you consider that every other instrument we reviewed makes this potential within the confines of their online UI. Productivity Software Training