Introduction Productivity Software Windows
When picking a time tracking tool, it’s important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Windows
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You will also find a list of every member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to begin tracking time should they have not clocked to the machine in a while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within another window. In it, you can select your project, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on each catch, but a lot of this display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break interval, and you can make it a recurring change. The program’s reporting software is horribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing so, if your target is to learn and evolve based on when and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Users don’t need to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There is no reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making bogus payments, then it is possible to place PayPal payments to guide. Productivity Software Windows
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, a worker payment schedule manager, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the application to create invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, along with a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a pretty solid deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text area, but that information will not be blended into accounts. This means that you can’t use it to find out about who’s working, how they’re working, and what they are producing (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six extra customizable innovative tracking fields. You might also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address restrictions, which means your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to make somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, like retail, building, or entertainment work). The program also doesn’t allow users clock in via a telephone call, which is an element TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you set your users and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it will track the activity provided through the mouse and computer keyboard, giving employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker visited or opened and how long they were there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log location for employees working in the field. While the thickness of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of attributes for employers that want a little more oversight. Productivity Software Windows
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly when you consider that every other tool we reviewed makes this possible within the confines of their online UI. Productivity Software Windows