Intro Productivity Suite Software Manual
When choosing a time monitoring tool, it’s important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Suite Software Manual
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also find a list of every member, their most recent jobs, and how busy they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to let users to start tracking time if they haven’t clocked into the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each catch, but enough of the display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing so, if your target is to learn and evolve according to if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Users do not need to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments move out thus, if you’re concerned about making false payments, then it is possible to place PayPal payments to manual. Productivity Suite Software Manual
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to cover them when the job is finished. The Basic $5-per-month program provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by allowing you document screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium clients can also use the application to make invoices and create PayPal payments automatically. Customers that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, and a $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and monitor monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text field, but that information will not be mixed into reports. As a consequence, that you can’t use it to find out about who is working, how they’re functioning, and what they’re generating (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You can even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, so your employees can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, construction, or entertainment work). The software also does not let users clock in via a telephone call, which is an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys however, it does track the activity provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps an employee opened or visited and how long they had been there. The Reports section can then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the area. While the depth of tracking surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Productivity Suite Software Manual
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical information entry, or a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, should you choose a different program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Productivity Suite Software Manual