Introduction Project Time Tracking Software
When choosing a time tracking tool, it’s important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Project Time Tracking Software
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You’ll also see a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to start monitoring time should they have not clocked to the system in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your timer will start counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly blurred not to record sensitive information on each catch, but enough of this display is left unsullied you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter information from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether workers were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out thus, if you are worried about making false payments, then you can place PayPal payments to guide. Project Time Tracking Software
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them as soon as the work is done. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether your employees are operating by allowing you document screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium clients can also use the application to make invoices and make PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, and an $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you want all of the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and screen tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data won’t be blended into accounts. As a consequence, that you can not use it to find out about who is functioning, how they are functioning, and what they are producing (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable advanced tracking fields. You might also put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address limitations, so your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it is overkill to make somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The software also does not let users clock via a phone call, which is a component TSheets and other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you place your customers and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it does track the action provided via the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs an employee visited or opened and how long they had been there. The Reports module may then run custom questions on vectors like app usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the area. While the depth of tracking surveillance and data features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of attributes for employers that want a little more oversight. Project Time Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, atypical data entry, or even a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you choose a different program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially once you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Project Time Tracking Software