Intro Remote Worker Time Tracking
When picking a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Remote Worker Time Tracking
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their latest jobs, and how active they have been over the past week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours as you probably did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins can also set up the system to remind users to start monitoring time if they have not clocked into the machine in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random periods of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on each catch, but a lot of the display is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter data from the above reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Users don’t need to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is no reminder for managers to double-check each timesheet ahead of automatic payments go out thus, if you are concerned about making false payments, then you can set PayPal payments to manual. Remote Worker Time Tracking
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to cover them as soon as the job is finished. The Fundamental $5-per-month program gives you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a fairly solid deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text field, but that information won’t be blended into accounts. As a consequence, you can’t use it to learn about who is working, how they are functioning, and what they’re producing (aside from the number of hours tracked). TSheets not only provides you this option, it provides you the ability to make six additional customizable advanced monitoring fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t allow for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to make somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, construction, or amusement work). The program also doesn’t allow users clock via a phone call, which can be a component TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and action screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided through the mouse and keyboard, providing companies a calculation of just how active the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the area. While the thickness of tracking surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Remote Worker Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there’s no better program available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. Additionally, in case you opt for another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Remote Worker Time Tracking