Introduction Reviews Hubstaff
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Reviews Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also see a list of every member, their latest jobs, and how busy they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours they worked. Admins may also set up the system to remind users to begin tracking time if they haven’t clocked to the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can select your job, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM options in this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users don’t need to send time for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Reviews Hubstaff
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them when the job is finished. The Basic $5-per-month program provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the application to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, along with an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a fairly good deal if you need all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text field, but that information will not be blended into accounts. As a consequence, you can’t use it to find out about who’s functioning, how they’re working, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable innovative monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address restrictions, which means your workers can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t allow users clock via a phone call, which is an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee visited or opened and how long they had been there. The Reports module can then run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the field. While the depth of tracking data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for employers that want a bit more oversight. Reviews Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Reviews Hubstaff