Background Sales Productivity Software
When picking a time tracking tool, it’s important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Sales Productivity Software
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog era of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to start tracking time should they haven’t clocked into the machine in a little while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app is going to take a picture at random periods of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but a lot of the screen is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of just how much motion was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and member view reports as well as a”habit” report which lets you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments move out thus, if you are concerned about making false payments, then it is possible to set PayPal payments to guide. Sales Productivity Software
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to pay them as soon as the job is finished. The Basic $5-per-month plan provides you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are working by letting you document screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the application to make invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (that is a fairly good deal if you need all of the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text field, but that data will not be mixed into accounts. This means that you can not use it to find out about who is working, how they are functioning, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced monitoring fields. You can also put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of every change or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, building, or entertainment work). The program also doesn’t allow users clock in via a phone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys however, it will track the activity provided through the mouse and keyboard, providing employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the area. While the thickness of monitoring data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of attributes for employers that want a bit more oversight. Sales Productivity Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular information entry, or a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you choose a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other tool we examined makes this potential within the confines of their online UI. Sales Productivity Software