Introduction Sapkal Knowledge Hub Staff
When picking a time monitoring tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Sapkal Knowledge Hub Staff
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also find a list of each member, their most recent jobs, and how busy they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you probably did with pencil and paper during the analog era of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to begin monitoring time if they have not clocked to the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each grab, but a lot of this screen is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of how much movement was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”habit” report which lets you filter information from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve according to if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Users do not have to send time for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Sapkal Knowledge Hub Staff
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to pay them when the job is done. The Fundamental $5-per-month program gives you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are working by allowing you document screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and screen tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to a empty text field, but that data will not be mixed into reports. As a consequence, you can’t use it to find out about who’s functioning, how they are working, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six additional customizable advanced tracking fields. You can also put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the queries at the close of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, which means your employees can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, building, or entertainment work). The software also doesn’t allow users clock in via a phone call, which is a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it will track the activity provided via the mouse and computer keyboard, giving companies a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker visited or opened and how long they were there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you track and log location for workers working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of attributes for companies that want a little more oversight. Sapkal Knowledge Hub Staff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you choose another program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the boundaries of their web-based UI. Sapkal Knowledge Hub Staff