Background Schedule Shifts Hubstaff
When picking a time monitoring tool, it is important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Schedule Shifts Hubstaff
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also find a list of every member, their latest tasks, and how busy they’ve been over the last week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper during the analog age of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours they worked. Admins may also set the system up to remind users to begin monitoring time should they haven’t clocked to the machine in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on every grab, but a lot of the screen is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of how much movement was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”custom” report which lets you filter information from the above reports. When compared to the PM options within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve according to if and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Users do not need to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then it is possible to set PayPal payments to guide. Schedule Shifts Hubstaff
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to cover them when the job is done. The Fundamental $5-per-month program gives you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only instrument which offered this amount of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, and a $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly solid deal if you want all of the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into reports. This means that you can’t use it to learn about who’s working, how they are functioning, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced tracking fields. You can also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address limitations, which means your employees can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I guess it’s overkill to make someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also does not let users clock in via a telephone call, which can be an element TSheets along with other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it will track the activity provided via the mouse and keyboard, providing companies a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they had been there. The Reports module can then run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the area. While the thickness of tracking surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of features for employers that want a little more oversight. Schedule Shifts Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or a more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, in case you choose another program, your employees will thank you for not needing them to obtain a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Schedule Shifts Hubstaff