Intro Screen Logging Software
When choosing a time monitoring tool, it is important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Screen Logging Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also find a list of every member, their most recent tasks, and how active they’ve been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you probably did with pen and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to guarantee they’re actually adding hours that they worked. Admins can also set up the system to remind users to start monitoring time should they haven’t clocked into the system in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly blurred not to record sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to learn and evolve according to if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Keep in mind: Consumers don’t have to send time through for acceptance, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you are worried about making bogus payments, then it is possible to set PayPal payments to guide. Screen Logging Software
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them when the work is done. The Basic $5-per-month program provides you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium customers can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, and a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a pretty solid deal if you want all the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into accounts. As a consequence, that you can’t use it to learn about who is working, how they are functioning, and what they’re producing (aside from the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to make six extra customizable innovative tracking fields. You can also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the end of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, which means your employees can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as retail, building, or amusement work). The program also does not allow users clock via a phone call, which can be an element TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff does not log keys but it will track the action provided via the mouse and computer keyboard, giving companies a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee opened or visited and how long they had been there. The Reports module can then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log place for employees working in the area. While the depth of monitoring data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of attributes for employers that want a bit more oversight. Screen Logging Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially when you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Screen Logging Software