Intro Screenshot Tracker
When choosing a time tracking tool, it’s important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Screenshot Tracker
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You will also see a list of every member, their latest tasks, and how busy they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient attention and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you probably did with pen and paper through the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a reason to ensure they’re really adding hours they worked. Admins may also set the system up to let users to start monitoring time should they haven’t clocked to the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program will take a photo at random intervals of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”habit” report which allows you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Consumers do not need to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you’re concerned about making false payments, then you can place PayPal payments to guide. Screenshot Tracker
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to pay them as soon as the job is finished. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are working by letting you document screenshots while they work as well as monitor mouse and keyboard action during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all of the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text field, but that data will not be blended into accounts. As a consequence, that you can’t use it to find out about who’s working, how they are working, and what they are generating (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable innovative tracking fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address limitations, which means your workers can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The program also doesn’t allow users clock in via a telephone call, which is a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs an employee visited or opened and how long they had been there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to track and log place for workers working in the field. While the depth of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of features for companies that want a bit more oversight. Screenshot Tracker
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Screenshot Tracker