Intro Simple Time Tracking Software
When picking a time monitoring tool, it is important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Simple Time Tracking Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to start tracking time if they have not clocked to the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program will take a photo at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on each grab, but a lot of this display is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter data from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Keep in mind: Consumers don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There is not any reminder for managers to double-check every timesheet before automatic payments go out so, if you are concerned about making false payments, then it is possible to place PayPal payments to manual. Simple Time Tracking Software
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them as soon as the work is finished. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this level of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients can also use the application to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, and a $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you need all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen monitoring. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text field, but that data will not be blended into reports. As a consequence, that you can not use it to find out about who’s functioning, how they are functioning, and what they are producing (other than the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address restrictions, which means your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or amusement work). The software also does not let users clock via a phone call, which is an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and computer keyboard, giving companies a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log place for workers working in the area. While the thickness of tracking surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of features for companies that want a little more oversight. Simple Time Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clockthen there is no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, should you opt for a different program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Simple Time Tracking Software