Background Sites Like Hubstaff No Fees
When picking a time tracking tool, it is important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Sites Like Hubstaff No Fees
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you probably did with pen and paper through the analog age of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to let users to begin monitoring time should they have not clocked into the machine in a little while.
The next, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially blurred not to record sensitive information on each grab, but a lot of this display is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and member view reports as well as a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Users do not have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you’re worried about making bogus payments, then it is possible to place PayPal payments to manual. Sites Like Hubstaff No Fees
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you want to cover them as soon as the work is finished. The Basic $5-per-month plan provides you access to easy time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are operating by allowing you document screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Clients that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a pretty good deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text field, but that information won’t be blended into accounts. This means that you can’t use it to find out about who is working, how they are working, and what they are producing (aside from the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You might even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it’s overkill to make somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The program also doesn’t let users clock via a telephone call, which can be a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys but it will track the activity provided via the mouse and computer keyboard, providing employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the field. While the thickness of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of features for employers that want a little more oversight. Sites Like Hubstaff No Fees
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, irregular information entry, or even a much more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we examined makes this possible within the boundaries of their web-based UI. Sites Like Hubstaff No Fees