Background Software For Employee Productivity
When picking a time tracking tool, it is important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Software For Employee Productivity
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of each member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re really adding hours that they worked. Admins can also set the system up to let users to start monitoring time if they haven’t clocked into the system in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random periods of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partly blurred not to record sensitive information on every grab, but a lot of this screen is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of just how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring change. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve based on when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Users don’t need to send time through for acceptance, therefore automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Software For Employee Productivity
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to pay them when the job is finished. The Basic $5-per-month plan gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by letting you record screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients may also use the application to create invoices and create PayPal payments automatically. Clients that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you need all of the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into reports. This means that you can not use it to find out about who’s working, how they’re functioning, and what they’re producing (aside from the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of every shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address limitations, which means your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, building, or entertainment work). The software also doesn’t let users clock via a phone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
As soon as you place your customers and they download the timer program onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and keyboard, giving companies a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they were there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you monitor and log location for employees working in the area. While the thickness of tracking data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of features for employers that want a little more oversight. Software For Employee Productivity
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different system, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Software For Employee Productivity