Intro Software Like Hubstaff
When choosing a time tracking tool, it is important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Software Like Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours since you likely did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re actually adding hours that they worked. Admins may also set up the system to let users to begin tracking time if they haven’t clocked into the machine in a while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this component can be found within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on every catch, but enough of this screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of just how much movement was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter data from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Users don’t need to send time for approval, therefore automatic payments will be made whether employees were right or wrong about the number of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then you can set PayPal payments to guide. Software Like Hubstaff
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to cover them when the work is done. The Fundamental $5-per-month plan provides you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by letting you record screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Clients that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, and an $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (that is a fairly good deal if you need all the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and screen monitoring. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text field, but that information won’t be blended into accounts. As a consequence, that you can’t use it to learn about who’s functioning, how they’re working, and what they’re producing (aside from the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to make someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The program also doesn’t allow users clock in via a phone call, which can be a component TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys but it will track the action provided via the mouse and keyboard, providing employers a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of monitoring surveillance and data features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of attributes for employers that want a little more oversight. Software Like Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better program available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, irregular data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, should you choose another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly when you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. Software Like Hubstaff