Intro Software Productivity Attributes
When choosing a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Software Productivity Attributes
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their most recent jobs, and how active they have been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you probably did with pen and paper through the analog age of time monitoring. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin monitoring time should they haven’t clocked into the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to three shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly blurred to not record sensitive information on each grab, but enough of this screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of how much motion was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”habit” report which allows you filter information from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve according to when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Consumers don’t need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to manual. Software Productivity Attributes
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really need to cover them as soon as the work is done. The Fundamental $5-per-month program provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by allowing you record screenshots while they function as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool that offered this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information won’t be mixed into reports. As a consequence, you can not use it to learn about who is functioning, how they’re working, and what they are generating (other than the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, which means your workers can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like retail, building, or amusement work). The software also doesn’t let users clock via a phone call, which can be a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and computer keyboard, providing companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps an employee opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the field. While the thickness of monitoring data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of attributes for companies that want a bit more oversight. Software Productivity Attributes
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you opt for another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially when you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Software Productivity Attributes