Intro Software Productivity Features
When picking a time monitoring tool, it’s important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Software Productivity Features
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also see a list of each member, their latest tasks, and how busy they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you probably did with pencil and paper during the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to start monitoring time should they have not clocked into the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a photo at random intervals of up to three shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partly blurred to not record sensitive information on each catch, but a lot of this display is left unsullied that you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an summary of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”habit” report that allows you filter data from the aforementioned reports. When compared to the PM options in this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Users do not have to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to guide. Software Productivity Features
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them as soon as the work is finished. The Fundamental $5-per-month plan gives you access to easy time tracking tools, a worker payment schedule supervisor, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium customers may also use the application to create invoices and make PayPal payments automatically. Clients that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you want all the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information will not be blended into accounts. As a consequence, that you can not use it to find out about who is functioning, how they’re working, and what they’re generating (aside from the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to create six additional customizable innovative tracking fields. You might even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address restrictions, so your workers can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, building, or entertainment work). The program also doesn’t allow users clock via a phone call, which is a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys however, it will track the action provided via the mouse and keyboard, providing companies a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee opened or visited and how long they had been there. The Reports module can then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the field. While the depth of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for companies that want a bit more oversight. Software Productivity Features
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to enable customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose a different program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially when you consider that every other instrument we examined makes this possible within the confines of their online UI. Software Productivity Features