Introduction Software Productivity Group Spg
When choosing a time tracking tool, it’s important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Software Productivity Group Spg
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how active they have been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pencil and paper during the analog era of time tracking. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours that they worked. Admins can also set the system up to let users to begin tracking time should they have not clocked into the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app will take a picture at random periods of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred to not capture sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can set a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and member view reports in addition to a”custom” report which lets you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve according to when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Users do not need to send time through for approval, so automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Software Productivity Group Spg
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them when the job is done. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, an employee payment program supervisor, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are working by letting you document screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to make invoices and make PayPal payments automatically. Clients that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you want all of the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to an empty text area, but that data won’t be blended into reports. As a consequence, you can not use it to learn about who is working, how they’re functioning, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the end of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, building, or entertainment work). The software also doesn’t allow users clock in via a telephone call, which can be a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys but it does monitor the activity provided through the mouse and computer keyboard, giving companies a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps an employee opened or visited and how long they were there. The Reports section may then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log place for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of attributes for employers that want a bit more oversight. Software Productivity Group Spg
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, atypical data entry, or a more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Software Productivity Group Spg