Intro Software Productivity Team Size
When choosing a time tracking tool, it is important to understand the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Software Productivity Team Size
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how busy they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a reason to ensure they’re really adding hours they worked. Admins can also set the system up to let users to begin tracking time should they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within another window. In it, you can select your job, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random periods of up to three shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of how much motion was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for employees to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter information from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Consumers don’t need to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the number of hours they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Software Productivity Team Size
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to pay them as soon as the work is finished. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, an employee payment program supervisor, 24/7 support, and user preferences that may be managed in an employee-by-employee basis. Moreover, this program lets you keep track of whether or not your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you want all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and screen monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information won’t be blended into reports. This means that you can’t use it to find out about who is working, how they are functioning, and what they’re producing (aside from the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six additional customizable innovative monitoring fields. You might also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address limitations, so your employees can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I guess it’s overkill to make somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, construction, or entertainment work). The program also does not let users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location tracking, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff does not log keys however, it does track the action provided via the mouse and computer keyboard, giving companies a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they were there. The Reports module may then run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to monitor and log location for employees working in the field. While the thickness of monitoring surveillance and data features can not step up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of features for companies that want a bit more oversight. Software Productivity Team Size
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, atypical information entry, or even a much more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, in case you opt for a different program, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Software Productivity Team Size