Intro Software Productivity Template
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Software Productivity Template
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours as you likely did with pen and paper during the analog age of time monitoring. Basically, if you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to begin monitoring time should they haven’t clocked to the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partially blurred to not capture sensitive information on each grab, but a lot of this screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”custom” report which lets you filter data from the above reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Users don’t have to send time for acceptance, so automatic payments will be made whether workers were wrong or right concerning the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you are concerned about making bogus payments, then you can set PayPal payments to manual. Software Productivity Template
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to pay them when the job is finished. The Fundamental $5-per-month program gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are operating by letting you record screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we analyzed, Hubstaff is the only tool that offered this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments mechanically. Clients that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, along with a $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a pretty good deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into reports. As a consequence, that you can not use it to find out about who is working, how they’re functioning, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You can also add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, which means your employees can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it’s overkill to generate someone take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as retail, construction, or entertainment work). The software also doesn’t let users clock in via a telephone call, which can be an element TSheets along with other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff does not log keys however, it does track the action provided through the mouse and keyboard, giving employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they had been there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for workers working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. Software Productivity Template
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better software available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, atypical information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be perfect for you. Additionally, should you choose another program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Software Productivity Template