Intro Software Reuse Productivity
When picking a time tracking tool, it’s important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Software Reuse Productivity
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to let users to start monitoring time should they haven’t clocked to the system in a little while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app is going to take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially blurred not to record sensitive information on each catch, but a lot of this screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”custom” report which allows you filter information from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the application. Keep in mind: Consumers do not have to send time for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you’re worried about making false payments, then it is possible to set PayPal payments to manual. Software Reuse Productivity
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to cover them when the job is done. The Basic $5-per-month program provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by allowing you document screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments automatically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, along with an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (that is a fairly solid deal if you need all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into reports. As a consequence, you can not use it to find out about who is working, how they’re working, and what they are producing (aside from the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six extra customizable innovative tracking fields. You might also put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the questions at the end of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address limitations, so your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The software also does not let users clock via a telephone call, which is a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff does not log keys however, it will track the action provided through the mouse and computer keyboard, giving employers a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots correlated with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log place for employees working in the area. While the depth of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of attributes for employers that want a little more oversight. Software Reuse Productivity
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better software available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to allow customization, irregular information entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you choose a different system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially when you consider that every other tool we examined makes this possible within the boundaries of their online UI. Software Reuse Productivity