Background Staff Hubstaff
When picking a time monitoring tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Staff Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You’ll also find a list of every member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you likely did with pencil and paper during the analog age of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked to the system in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program will take a picture at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each grab, but enough of the screen is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This provides you an summary of just how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM options in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you’re concerned about making false payments, then it is possible to place PayPal payments to manual. Staff Hubstaff
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to cover them as soon as the work is done. The Basic $5-per-month program gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by allowing you document screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium customers can also use the tool to make invoices and create PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all of the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text area, but that data won’t be blended into accounts. As a consequence, you can’t use it to learn about who is functioning, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of every change or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address restrictions, so your employees can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, construction, or entertainment work). The software also doesn’t allow users clock in via a phone call, which can be an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
As soon as you set your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff doesn’t log keys however, it will monitor the activity provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee opened or visited and how long they had been there. The Reports module may then run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to track and log place for workers working in the area. While the thickness of monitoring surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of features for companies that want a bit more oversight. Staff Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, irregular information entry, or even a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you choose another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–especially when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Staff Hubstaff