Background Staff Time Management Software
When choosing a time tracking tool, it’s important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Staff Time Management Software
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their most recent jobs, and how busy they’ve been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you probably did with pen and paper during the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to guarantee they’re really adding hours that they worked. Admins can also set the system up to remind users to start tracking time if they haven’t clocked into the machine in a while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly blurred to not record sensitive information on each catch, but enough of this display is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Users do not need to send time for acceptance, so automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments go out so, if you’re worried about making bogus payments, then it is possible to place PayPal payments to manual. Staff Time Management Software
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to pay them as soon as the work is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by letting you document screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool which provided this level of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments automatically. Customers that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with a $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding activity levels and screen monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text field, but that information will not be blended into accounts. As a consequence, you can’t use it to learn about who is working, how they are working, and what they are producing (other than the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six extra customizable advanced monitoring fields. You might even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of every change or else they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address restrictions, so your workers can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or amusement work). The program also does not let users clock via a phone call, which can be a component TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you place your customers and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it will monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee visited or opened and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you track and log place for employees working in the area. While the thickness of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of attributes for companies that want a little more oversight. Staff Time Management Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other instrument we examined makes this possible within the boundaries of their online UI. Staff Time Management Software