Introduction Talent Hubstaff
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Talent Hubstaff
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent jobs, and how busy they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a motive to ensure they’re really adding hours that they worked. Admins may also set the system up to let users to start monitoring time should they haven’t clocked to the machine in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program will take a picture at random periods of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred not to capture sensitive information on each grab, but a lot of this screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring change. The program’s reporting software is terribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Users do not need to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There is no reminder for managers to double-check each timesheet before automatic payments move out thus, if you are worried about making bogus payments, then it is possible to set PayPal payments to guide. Talent Hubstaff
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them when the work is finished. The Fundamental $5-per-month program gives you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, and an $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a fairly solid deal if you need all of the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and screen monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data won’t be mixed into accounts. As a consequence, you can’t use it to find out about who is working, how they’re functioning, and what they’re producing (other than the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced tracking fields. You can also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the end of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address restrictions, so your workers can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or amusement work). The program also doesn’t let users clock in via a telephone call, which is an element TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it will track the activity provided through the mouse and keyboard, giving companies a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of tracking surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. Talent Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better software available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we examined makes this potential within the confines of their online UI. Talent Hubstaff