Background Task Time Tracker
When choosing a time monitoring tool, it is important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Task Time Tracker
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also see a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time monitoring. Basically, if you work your shift, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to begin tracking time if they haven’t clocked to the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can choose your job, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program will take a photo at random periods of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially blurred not to record sensitive information on every catch, but a lot of this screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much motion was done by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Consumers do not need to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you’re concerned about making false payments, then it is possible to place PayPal payments to guide. Task Time Tracker
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to pay them as soon as the job is done. The Basic $5-per-month program provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Additionally, this program enables you to keep track of whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium clients may also use the tool to create invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with a $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (that is a fairly solid deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding activity levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into reports. As a consequence, you can’t use it to learn about who is working, how they are working, and what they’re producing (other than the amount of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six extra customizable advanced monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I guess it’s overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The program also doesn’t let users clock via a telephone call, which is an element TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the activity provided via the mouse and keyboard, giving employers a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps a worker visited or opened and how long they had been there. The Reports module may then run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the area. While the thickness of tracking data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of attributes for companies that want a little more oversight. Task Time Tracker
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting structure, then Hubstaff won’t be perfect for you. In addition, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the boundaries of their web-based UI. Task Time Tracker