Introduction Team Time Management Software
When choosing a time tracking tool, it’s important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Team Time Management Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the previous seven days. You will also see a list of each member, their latest jobs, and how busy they have been over the last week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time if they have not clocked into the machine in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly blurred not to capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Consumers do not have to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There is not any reminder for managers to double-check every timesheet before automatic payments go out thus, if you are worried about making false payments, then you can set PayPal payments to manual. Team Time Management Software
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to cover them as soon as the job is done. The Basic $5-per-month program gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are working by letting you document screenshots while they function in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool that offered this level of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium customers can also use the application to create invoices and make PayPal payments mechanically. Clients that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty good deal if you need all the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to a empty text area, but that information will not be blended into accounts. This means you can’t use it to learn about who is working, how they are functioning, and what they’re generating (aside from the amount of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six extra customizable advanced tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the queries at the end of each change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address restrictions, which means your employees can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it’s overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The program also does not allow users clock via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place tracking, and activity screenshots.
Once you set your customers and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff does not log keys but it does monitor the action provided via the mouse and keyboard, providing companies a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and programs an employee opened or visited and how long they were there. The Reports module may subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for workers working in the field. While the depth of tracking surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful choice of attributes for employers that want a bit more oversight. Team Time Management Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a much more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, in case you choose another program, your employees will thank you for not requiring them to download a secondary app for tracking time–especially once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Team Time Management Software