Intro Team Time Tracking Software
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Team Time Tracking Software
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also see a list of every member, their latest tasks, and how busy they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a reason to guarantee they’re really adding hours they worked. Admins may also set up the system to let users to start monitoring time if they have not clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within a separate window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a photo at random intervals of up to three shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly blurred not to capture sensitive information on each catch, but enough of the display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve based on when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Users do not need to send time for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments go out so, if you’re concerned about making false payments, then you can set PayPal payments to manual. Team Time Tracking Software
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to cover them when the work is finished. The Basic $5-per-month program gives you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are operating by letting you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, along with a $80 base fee monthly for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (that is a pretty good deal if you want all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into accounts. As a consequence, you can not use it to learn about who is functioning, how they’re working, and what they’re producing (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You might even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address restrictions, so your employees can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like retail, building, or amusement work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it does monitor the activity provided via the mouse and keyboard, providing employers a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Team Time Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, irregular information entry, or a more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose another system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the boundaries of their web-based UI. Team Time Tracking Software