Intro Teamworks Time Tracker
When choosing a time monitoring tool, it is important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Teamworks Time Tracker
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also see a list of every member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you likely did with pen and paper through the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to start monitoring time if they have not clocked into the machine in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on every grab, but enough of the screen is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report that lets you filter data from the above reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Users don’t need to send time for approval, so automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There is no reminder for managers to double-check each timesheet before automatic payments go out thus, if you are concerned about making false payments, then you can place PayPal payments to manual. Teamworks Time Tracker
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them when the job is done. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which may be managed on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients can also use the tool to create invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, along with an $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you need all of the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text area, but that data will not be mixed into accounts. As a consequence, you can’t use it to find out about who’s working, how they are working, and what they are generating (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six extra customizable innovative tracking fields. You might even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the end of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address limitations, which means your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as retail, construction, or amusement work). The program also doesn’t allow users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff does not log keys however, it does monitor the activity provided via the mouse and keyboard, giving companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log location for employees working in the field. While the depth of monitoring surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Teamworks Time Tracker
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clock, then there’s no better program available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical data entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to download a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Teamworks Time Tracker