Background Tempo Time Tracking
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Tempo Time Tracking
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also see a list of each member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a motive to guarantee they’re actually adding hours that they worked. Admins can also set the system up to let users to begin tracking time should they have not clocked into the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each catch, but a lot of this display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of just how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is terribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your target is to understand and evolve based on when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There’s no reminder for managers to double-check every timesheet before automatic payments move out thus, if you are worried about making bogus payments, then you can set PayPal payments to manual. Tempo Time Tracking
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them as soon as the job is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a pretty solid deal if you need all the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text field, but that information will not be blended into reports. This means that you can not use it to find out about who is working, how they’re working, and what they’re generating (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative tracking fields. You might even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the close of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address restrictions, so your workers can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, building, or entertainment work). The program also does not allow users clock via a telephone call, which can be a component TSheets and other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the activity provided via the mouse and computer keyboard, providing employers a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they had been there. The Reports section may then run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the area. While the thickness of tracking data and surveillance features can not step up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of features for employers that want a bit more oversight. Tempo Time Tracking
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical data entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Tempo Time Tracking