Intro Tempo Timesheets
When picking a time tracking tool, it’s important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Tempo Timesheets
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how active they’ve been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re actually adding hours they worked. Admins may also set the system up to remind users to start tracking time if they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can select your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially blurred to not capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a feeling of whether the display is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Users don’t need to send time through for approval, so automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Tempo Timesheets
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to cover them as soon as the work is done. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this amount of insight into how employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, along with a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you want all the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into reports. As a consequence, you can not use it to find out about who’s functioning, how they are functioning, and what they are generating (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to make six extra customizable innovative tracking fields. You might even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or else they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address limitations, so your workers can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, such as electronic, construction, or amusement work). The software also doesn’t allow users clock via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any connected monitors as well. Hubstaff does not log keys but it does track the activity provided via the mouse and keyboard, providing employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps an employee visited or opened and how long they were there. The Reports section can then run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to track and log place for employees working in the field. While the depth of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Tempo Timesheets
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose another system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Tempo Timesheets