Background Time Doctor App
When picking a time monitoring tool, it’s important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Doctor App
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of each member, their most recent jobs, and how busy they have been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pen and paper through the analog era of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to ensure they’re really adding hours they worked. Admins may also set the system up to remind users to start tracking time if they have not clocked to the system in a little while.
The next, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can select your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native app is going to take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each catch, but a lot of this screen is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of just how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”habit” report which lets you filter data from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to understand and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers do not have to send time through for acceptance, so automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you’re concerned about making false payments, then you can set PayPal payments to manual. Time Doctor App
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to pay them when the job is finished. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether or not your employees are working by letting you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients can also use the tool to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a fairly good deal if you need all of the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and screen tracking. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information will not be blended into reports. This means that you can not use it to learn about who’s functioning, how they are functioning, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, so your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, building, or amusement work). The software also does not allow users clock via a phone call, which is a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it will track the activity provided through the mouse and keyboard, providing employers a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and apps an employee visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the field. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of attributes for employers that want a little more oversight. Time Doctor App
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the excess mile to enable customization, irregular data entry, or a more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially when you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Time Doctor App