Background Time Doctor Lite
When picking a time tracking tool, it is important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Doctor Lite
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their latest jobs, and how busy they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re really adding hours that they worked. Admins can also set up the system to remind users to begin monitoring time should they have not clocked into the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component can be found within the boundaries of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly blurred not to capture sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of just how much movement was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”custom” report that lets you filter information from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Consumers do not need to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet before automatic payments go out so, if you’re worried about making bogus payments, then it is possible to set PayPal payments to guide. Time Doctor Lite
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really need to cover them when the work is done. The Fundamental $5-per-month program provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this level of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium customers may also use the application to make invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with an $80 foundation fee monthly for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty good deal if you need all of the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to a empty text field, but that data will not be mixed into reports. As a consequence, you can’t use it to find out about who’s functioning, how they are functioning, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced tracking fields. You might even add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the end of every change or else they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address restrictions, which means your employees can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, building, or amusement work). The program also doesn’t let users clock via a phone call, which is an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, providing companies a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker opened or visited and how long they had been there. The Reports section may then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log location for workers working in the area. While the depth of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Time Doctor Lite
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to enable customization, irregular information entry, or even a more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary program for tracking time–especially once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Time Doctor Lite