Intro Time Entry App
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Entry App
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of each member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you likely did with pen and paper through the analog era of time monitoring. Basically, if you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to start tracking time if they have not clocked to the machine in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within another window. In it, you can select your job, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially blurred not to record sensitive information on each catch, but enough of this display is left unsullied that you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring change. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out so, if you are worried about making false payments, then it is possible to place PayPal payments to manual. Time Entry App
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to cover them when the work is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium customers may also use the application to create invoices and make PayPal payments mechanically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information won’t be blended into accounts. This means that you can not use it to learn about who is working, how they are functioning, and what they’re generating (aside from the number of hours tracked). TSheets not only gives you this option, it gives you the ability to make six additional customizable innovative monitoring fields. You might even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address restrictions, so your employees can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, building, or entertainment work). The software also does not let users clock in via a telephone call, which can be an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and keyboard, giving employers a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps a worker opened or visited and how long they had been there. The Reports section may then run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and website activity, it allows you to monitor and log place for employees working in the field. While the thickness of tracking surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Time Entry App
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, atypical data entry, or a more advanced reporting structure, then Hubstaff won’t be perfect for you. In addition, should you choose a different program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Time Entry App