Introduction Time Management Tools For Employees
When picking a time monitoring tool, it is important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more money for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Management Tools For Employees
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their latest jobs, and how active they’ve been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you probably did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time should they haven’t clocked into the machine in a little while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially blurred not to capture sensitive information on every catch, but enough of the display is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of just how much movement was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve according to if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Consumers do not need to send time for approval, therefore automatic payments will be made whether employees were right or wrong about the number of hours that they worked. There’s no reminder for managers to double-check each timesheet before automatic payments go out thus, if you are worried about making false payments, then it is possible to set PayPal payments to guide. Time Management Tools For Employees
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to pay them as soon as the work is finished. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by allowing you document screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that offered this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium clients may also use the application to make invoices and make PayPal payments automatically. Customers that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a pretty solid deal if you need all of the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text area, but that information won’t be blended into reports. As a consequence, you can’t use it to learn about who is functioning, how they are working, and what they are generating (other than the number of hours tracked). TSheets not only gives you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the end of every change or else they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address limitations, so your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, building, or amusement work). The software also does not let users clock via a phone call, which can be a component TSheets and other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff does not log keys but it will track the activity provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker visited or opened and how long they had been there. The Reports section may then run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. Time Management Tools For Employees
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, irregular information entry, or even a more advanced reporting structure, then Hubstaff won’t be right for you. In addition, should you choose a different program, your employees will thank you for not needing them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their online UI. Time Management Tools For Employees