Introduction Time My Task
When picking a time tracking tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time My Task
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also see a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you likely did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to guarantee they’re actually adding hours they worked. Admins can also set up the system to let users to begin tracking time should they haven’t clocked into the system in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred to not record sensitive information on each grab, but enough of this display is left unsullied you’ll still get a sense of if the display is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was done by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Consumers don’t have to send time for approval, so automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Time My Task
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them when the job is done. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user settings that can be handled on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients can also use the tool to create invoices and create PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, along with an $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a fairly solid deal if you want all the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text area, but that information won’t be mixed into accounts. This means that you can not use it to learn about who’s working, how they are working, and what they are generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You might even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address restrictions, so your employees can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I guess it is overkill to make someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The program also doesn’t let users clock in via a telephone call, which can be an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
As soon as you set your users and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff does not log keys but it does monitor the activity provided through the mouse and keyboard, giving employers a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs an employee visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log location for employees working in the field. While the depth of tracking data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of features for employers that want a little more oversight. Time My Task
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to enable customization, atypical data entry, or even a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you opt for another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Time My Task