Intro Time Office Software
When choosing a time monitoring tool, it’s important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Office Software
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of each member, their most recent tasks, and how active they’ve been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to begin tracking time if they have not clocked into the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every catch, but enough of this display is left unsullied you’ll still get a sense of if the display is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an overview of how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”habit” report that lets you filter data from the above reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Remember: Users don’t have to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments go out thus, if you’re worried about making false payments, then you can set PayPal payments to guide. Time Office Software
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to pay them when the work is finished. The Basic $5-per-month plan provides you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this amount of insight into how workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text area, but that information won’t be mixed into reports. This means that you can’t use it to find out about who’s functioning, how they are working, and what they are producing (aside from the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable innovative tracking fields. You can even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the close of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, so your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The program also does not allow users clock in via a phone call, which can be a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys however, it will track the activity provided via the mouse and keyboard, providing companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker opened or visited and how long they had been there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log location for employees working in the field. While the thickness of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of features for employers that want a bit more oversight. Time Office Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you choose another system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Time Office Software