Background Time Recording Software
When choosing a time tracking tool, it is important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Recording Software
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to start tracking time if they haven’t clocked to the system in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred to not record sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve according to when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Users don’t have to send time for approval, so automatic payments will be made whether employees were wrong or right concerning the number of hours that they worked. There’s no reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you’re concerned about making false payments, then it is possible to set PayPal payments to guide. Time Recording Software
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you need to pay them as soon as the work is finished. The Basic $5-per-month plan provides you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this level of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments automatically. Clients that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, along with a $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a fairly good deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information won’t be blended into accounts. As a consequence, that you can not use it to find out about who’s functioning, how they’re functioning, and what they’re producing (aside from the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to make six extra customizable advanced tracking fields. You can even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the questions at the close of every change or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, construction, or amusement work). The software also doesn’t allow users clock in via a phone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and computer keyboard, giving employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee opened or visited and how long they were there. The Reports section may then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the field. While the thickness of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Time Recording Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, irregular information entry, or a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you opt for another system, your employees will thank you for not requiring them to download a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the confines of their online UI. Time Recording Software