Introduction Time Recording Tool
When picking a time tracking tool, it is important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Recording Tool
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You will also find a list of every member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you probably did with pencil and paper through the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a motive to guarantee they’re actually adding hours they worked. Admins can also set up the system to let users to begin tracking time if they have not clocked into the machine in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly blurred to not record sensitive information on each grab, but enough of the display is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is terribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”custom” report that lets you filter data from the above reports. When compared to the PM options in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve based on when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers do not need to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you’re concerned about making false payments, then you can set PayPal payments to manual. Time Recording Tool
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to cover them when the job is done. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium clients can also use the application to make invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, along with an $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that information will not be mixed into reports. As a consequence, you can not use it to find out about who is functioning, how they are functioning, and what they’re generating (aside from the amount of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six extra customizable innovative monitoring fields. You might even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address limitations, which means your employees can say they are working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to make somebody take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, building, or amusement work). The program also does not let users clock in via a phone call, which can be a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it does monitor the action provided through the mouse and keyboard, providing companies a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs a worker opened or visited and how long they had been there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log location for employees working in the area. While the thickness of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of attributes for companies that want a bit more oversight. Time Recording Tool
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you choose a different system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Time Recording Tool