Background Time Tracker By Ebillity
When picking a time tracking tool, it’s important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracker By Ebillity
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their most recent tasks, and how busy they’ve been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re actually adding hours they worked. Admins can also set up the system to let users to begin tracking time if they haven’t clocked into the system in a while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on each catch, but a lot of the screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report that allows you filter information from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers don’t need to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are worried about making false payments, then you can place PayPal payments to manual. Time Tracker By Ebillity
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to cover them as soon as the work is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only instrument which provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Customers that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, along with a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly solid deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that information won’t be mixed into reports. This means you can’t use it to find out about who is functioning, how they are working, and what they’re producing (aside from the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to create six extra customizable advanced tracking fields. You might even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the end of each change or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address restrictions, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to make somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, construction, or entertainment work). The program also doesn’t allow users clock in via a phone call, which can be an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided through the mouse and keyboard, providing companies a calculation of just how busy the worker is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs a worker opened or visited and how long they were there. The Reports section can subsequently run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you track and log place for workers working in the field. While the depth of monitoring data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for companies that want a bit more oversight. Time Tracker By Ebillity
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, irregular data entry, or a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly when you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Time Tracker By Ebillity