Background Time Tracker Widget
When picking a time monitoring tool, it’s important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracker Widget
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent tasks, and how active they’ve been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pen and paper through the analog age of time monitoring. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set up the system to let users to begin monitoring time if they haven’t clocked into the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your job, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred to not record sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of how much motion was done by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Users don’t have to send time through for approval, therefore automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There is not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you are worried about making false payments, then it is possible to place PayPal payments to manual. Time Tracker Widget
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them when the work is done. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are working by allowing you document screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the application to make invoices and create PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, along with an $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change supervision. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text area, but that information won’t be mixed into accounts. As a consequence, that you can’t use it to find out about who’s working, how they are working, and what they’re producing (other than the number of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six extra customizable innovative tracking fields. You might even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the end of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address restrictions, so your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The program also doesn’t allow users clock via a phone call, which can be a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff does not log keys but it will track the action provided through the mouse and keyboard, providing employers a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps an employee visited or opened and how long they were there. The Reports module may then run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to track and log place for employees working in the area. While the depth of monitoring data and surveillance features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of features for companies that want a bit more oversight. Time Tracker Widget
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, irregular information entry, or a more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, in case you opt for another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the boundaries of their online UI. Time Tracker Widget