Introduction Time Tracker With Screenshots
When picking a time monitoring tool, it’s important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracker With Screenshots
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of each member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than enough attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you probably did with pencil and paper during the analog era of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin monitoring time if they have not clocked to the machine in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random periods of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on each grab, but a lot of the display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter information from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Consumers don’t need to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you’re worried about making bogus payments, then it is possible to place PayPal payments to guide. Time Tracker With Screenshots
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to pay them when the job is done. The Basic $5-per-month plan provides you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Customers that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, along with a $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a fairly good deal if you need all the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information will not be mixed into accounts. As a consequence, that you can not use it to find out about who’s functioning, how they’re functioning, and what they are generating (aside from the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six extra customizable advanced monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of each change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, so your workers can say they’re working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to make someone take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, building, or entertainment work). The software also doesn’t allow users clock via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff does not log keys but it does track the activity provided through the mouse and keyboard, providing employers a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they had been there. The Reports section may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log place for employees working in the field. While the depth of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Time Tracker With Screenshots
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or a more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to download a secondary app for tracking time–especially when you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Time Tracker With Screenshots