Introduction Time Tracket
When choosing a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Tracket
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of each member, their most recent tasks, and how active they have been over the last week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pencil and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to ensure they’re really adding hours they worked. Admins can also set the system up to let users to start tracking time should they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”habit” report which allows you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve according to if and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users don’t have to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out thus, if you are worried about making false payments, then it is possible to set PayPal payments to manual. Time Tracket
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to cover them as soon as the work is done. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are operating by allowing you document screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, along with a $80 base fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a fairly good deal if you want all of the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text area, but that data won’t be blended into reports. This means that you can’t use it to find out about who’s functioning, how they’re functioning, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced monitoring fields. You can also put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, so your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, construction, or amusement work). The software also does not allow users clock in via a phone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place tracking, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will monitor the activity provided through the mouse and keyboard, providing companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps an employee visited or opened and how long they had been there. The Reports section may then run custom queries on vectors such as app usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the field. While the thickness of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of attributes for employers that want a little more oversight. Time Tracket
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, irregular information entry, or a more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, should you choose another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially once you consider that every other tool we examined makes this potential within the boundaries of their online UI. Time Tracket