Intro Time Tracking Dashboard
When choosing a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Tracking Dashboard
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also see a list of each member, their latest jobs, and how busy they have been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough attention and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Basically, if you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to start tracking time if they haven’t clocked into the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but a lot of this display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”custom” report that allows you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to understand and evolve based on if and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Consumers do not have to send time for approval, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet before automatic payments move out so, if you are worried about making false payments, then you can set PayPal payments to manual. Time Tracking Dashboard
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to pay them as soon as the job is done. The Fundamental $5-per-month program gives you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are working by allowing you record screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, along with a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a pretty good deal if you need all of the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text field, but that information won’t be mixed into reports. This means you can’t use it to find out about who is working, how they are working, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable innovative monitoring fields. You can even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address limitations, which means your employees can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it is overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock via a phone call, which is an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker opened or visited and how long they were there. The Reports section can then run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it allows you to track and log location for employees working in the field. While the depth of monitoring data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of features for companies that want a little more oversight. Time Tracking Dashboard
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose a different program, your employees will thank you for not needing them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the boundaries of their online UI. Time Tracking Dashboard